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Reserving the Chevron Studios

Reserving the Chevron Studios

Owned by jcmh1995 (Unlicensed)
Last updated: Mar 01, 2021 by Amy He (Unlicensed)
4 min read

Reserve a room

  1. Log in to https://coe-ems-web01.engr.tamu.edu/emswebapp/ to access the 3 reservation templates under MY HOME

    1. My Reservation Templates:

      1. Any Room Multiple booking-Includes Chevron room(s)

        1. This template will allow reserving any room including Chevron rooms with multiple bookings

      2. Any Room Single booking-Includes Chevron room(s)

        1. This template will allow reserving any room including Chevron rooms with just a single booking

      3. Large Studio Chevron: Max. 150 people

        1. This template will allow multiple bookings to reserve the Chevron rooms

  2. Please note that these templates may be modified based on your requirements. This document will show how to reserve the Chevron rooms using the Large Studio Chevron: Max. 150 people template.

  3. Click on the book now icon against the Large Studio Chevron: Max. 150 people template to show both the Chevron individual rooms and the Chevron Combo Room

  4. If you select the ZACH 297-298-299 combo room first and then try to add an individual room to that list, it will show an error similar to “Conflicts with another location you are requesting…”

  5. But if you select the individual rooms separately, it will allow you to add the 3 individual rooms to that reservation. You will receive an email confirmation.

    1. The reservation you made will show up under My Events

    2. The 3 bookings will show up under HOME > My Bookings

  6. If you select the ZACH 297-298-299 combo room it will book all the 3 individual rooms

    1. The below screenshot shows all the rooms are reserved

    2. The email will show only the combo room reservation

Cancel or create a new booking

  1. You can cancel all your bookings or just a single booking

  2. Check the desired rooms and then click Cancel Bookings

    1. E.g. 2 of the 3 bookings (ZACH 298 and 299) were canceled

    2. You will receive an email confirmation for cancellation

  3. You can now add a booking to the reservation by clicking on the New Booking icon

Update or cancel a reservation

  1. You can select a room and Update Reservation

    1. It will send an email confirmation with the newly reserved room

  2. You can cancel your reservation by clicking on the Cancel Reservation link under Reservation Tasks on the right menu

    1. On the confirmation popup window, click Yes, Cancel Reservation

    2. My Events will not show a reservation anymore

    3. You will receive an email confirmation

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