Setting up a Networked Office Printer by IP

Owned by Cody Janak (Unlicensed)
Last updated: Mar 01, 2021 by Amy He (Unlicensed)
4 min read

These instructions will show you how to connect to a networked office printer via IP address for Windows, macOS, and Linux.

Devices connected via USB do not need to be added using this method.

If your printer has multiple users connected, you will need to use the instructions on how to connect to a shared network printer. Please refer to those articles instead. If you have any questions about your printer, please email engr-helpdesk@tamu.edu for assistance.

 

On Windows

  1. Type Printers & scanners into the Windows search bar and press Enter to open the application

  2. Click Add a printer or scanner at the top of the page

    1. Scroll to the end of the list of networked printers and click The printer that I want isn’t listed

  3. Select the Add a printer using a TCP/IP address or hostname option and click Next

  4. Enter the IP address of your printer and click Next

    1. Windows will automatically detect the printer

  5. Use the recommended setting and click Next

  6. Edit the printer name if desired and then click Next

  7. The printer will install. Print a test page if you want to make sure it is connected, then click Finish

On Mac

  1. Open System Preferences and select Printers & Scanners

  2. Click on the + icon in the bottom left hand side of the Printers & Scanners pop up window

  3. Click on the IP tab and enter the following information for the printer:

    1. Address: IP address of your printer

    2. Protocol: Line Printer Daemon - LPD

    3. Name: e.g. ETB IT Suite Printer

    4. Location: e.g. ETB 3019

  4. Click Add to add the printer

  5. If macOS is unable to determine the exact configuration of your printer, it will ask you a few questions about what hardware configurations the printer has (e.g. tray options, duplex printing, etc.). Select the appropriate options. If you are unsure, you can leave the options unchecked.

On Linux

  1. Press the Windows key on the keyboard to open the search menu

  2. Type printer and open the Printers application

  3. On Ubuntu 18.04, click Printers next to Settings, then click the on the Additional Printer Settings… icon

  4. Click on the Add icon

    1. If you get a prompt for the root password, click Cancel to ignore it

  5. Enter the IP address of the printer in ipp://1.1.1.1 format in the Enter device URI field

  6. Select the printer make and model based on the printer’s model

  7. Enter the printer name, description, and location if desired

  8. Print a test page to confirm you are connected and then click Done